Ice Blue Sky : Events

Venue Finding

We can help you find the perfect venue for your event, using our buying power to negotiate the best prices in thousands of venues across the globe. We can then liaise with the venue on your behalf on the build up to the event to ensure the services you receive are exactly as required. We can also manage the venue contracts, taking this potentially complicated element out of your hands.

Accommodation

Whether you need to find bedrooms in London at the last minute or you need to book a large group as part of an event, we can find, book and manage the accommodation you need. If you have delegates arriving from around the world, we can also manage transfers to whichever hotels you are using.

Delegate registration

Ice Blue Sky can help with all aspects of the delegate recruitment process, resulting in a smooth and efficient experience for all your attendees. Our design department can create and produce innovative invitations and promotional material to advertise your event or simply to convey information to your targets. To achieve the professional edge, we can build a registration website around your event, enabling delegates to find all the information they need whilst providing you with all the data you need.

Marketing

Ice Blue Sky offers marketing services that focus on developing a clear brand and message for your events. We work with you to ascertain the best marketing strategy, from the conception of your event, through targeting your delegates right through to creating the copy and collateral.

Design

Ice Blue Sky offer a complete design service and we can consult fully with you to produce designs, logos and branding for all elements of your event programme. Working alongside your marketing objectives, we can deliver materials to support your events, from collateral creation and signage to promotional products that may be provided for delegates.

Sourcing suppliers

Ice Blue Sky have a comprehensive database of suppliers to provide any type of enhancement you need at your events, from AV and production to catering and entertainment. We will use our industry knowledge to source new and innovative ways for you to maximise the impact of your events and to offer your delegates the most memorable experiences.

Activities

Pre-event management

For the more complex events, we can take on the overall project management, bringing together all aspects of the planning process and ensuring nothing is left to chance. We will work closely with you and will liaise with all parties to provide the best experience for your guests and to achieve the objectives of your event.

Onsite management

As well as managing the pre-event workload for you, Ice Blue Sky can manage the venue and logistics on the day, ensuring a seamless transition from paper to reality. We will liaise between the venue, the suppliers, the delegates and staff, leaving you free to concentrate on the elements that are important to you.

We can also manage any travel and accommodation that may be linked to your event, including the organisation of hotel rooming lists and ground transfers.

Incentive programmes

Motivating and rewarding your staff can be challenging work, but Ice Blue Sky can create the ultimate package to ensure your attendees return to the office talking about their amazing experiences. We can tailor our trips to include conference elements, memorable activities and the all important R&R – whether you are looking close to home or on faraway shores.

Reconciliation

Ice Blue Sky can work closely with venue and suppliers to provide accurate and transparent budgets, invoices and financial reports, which will ensure that all your costs are clear and that you can easily measure the financial aspects. We can also manage the evaluation and feedback from your delegates to provide immediate measures of the success of your event.

Ice Blue Sky: B2B Marketing Agency, London and the South East, based in High Wycombe.